Kewanee Public Library District

Board of Trustees Meeting

July 13, 2026

Community Room

4:00 pm

Call to Order/Roll Call

John Sayers, President – Absent

Vanessa Fite, Vice-President – Absent

Lea Eastman, Treasurer – Present

Jessica Fornander, Secretary – Present

Andrew Dwyer – Present

Flisha Rogers – Present

David Eckert, Library Director – Present

Andrew called the meeting to order at 4:03 pm

Public Comments

Andrew asked for public comments. There were none.

Approval of Minutes

Secretary minutes for June 8, 2026, were reviewed.  Jodee moved and Lea seconded to approve the minutes.

Resolved, that the minutes of the June 8, 2026, Kewanee Public Library Board of Trustees meeting be accepted as presented.  Motion passed.

Budget Report

Lea presented the report.  The balance sheet matches the bank.  Transaction Detail by Account: page 3 – Close Up Texting [CloseBy Texting] is the system used to send text messages about programs and updates from the library.  The cost is for unlimited users and unlimited messages.  Page 3 – legal fees were paid to review the updated employee handbook.  Page 8 – new computer and computer security and flatscreen [computer monitor] were purchased.  Page 8 – Dollar General Grant was spent.  Special Levy Transaction Detail Report: page 1 – IRS penalties were paid from 2017.  Page 1 – elevator maintenance was done. Page 2 – sewer cleaning issues and inspection was done.  At the end of FY26, 100.1% of the budget was spent.  Special Levy Annual Budget vs. YTD Actual Budget – an error was made under payroll taxes, which has now been resolved.

Approval of Bills

Lea moved and Flisha seconded to approve the payment of payroll and bills as presented. 

Resolved, that the payroll in the amount of $43,538.32 and bills in the amount of $44,054.76 be approved for payment as presented.  Motion passed.

Lea Eastman – yes

Jessica Fornander – yes

Andrew Dwyer – yes

Felisha rogers – yes

Jodee Werkheiser – yes

Department reports

Director

He is working on book shelves reorganizing and ordering new bulletin boards for the main lobby. Update on the furniture on the second floor.  There was an audit penalty fee for last year.  There was increase in summer reading this year and a high number of students completing the program.

Information services

Provided in board packet

Youth services

Provided in board packet

Circulation and statistics

Provided in board packet

Technical services

Provided in board packet

Technology report

Meeting will be held tomorrow

Business requiring action

Ordinance 2026-2027-1 Creating a Public Library District Working Cash Fund

Jodee moved and Jessica seconded to table the ordinance until next month.

Resolved, that the ordinance 2026-2027-1 be tabled until next month. Motion passed.

Meeting Room Policy Review

Jessica moved and Felisha seconded to update the meeting room policy as presented in the board packet.

Resolved, that the meeting room policy be updated as presented.  Motion passed.

Business for Discussion

2026-2027 Final Budget

Feedback was provided and it was discussed to move $8,000 to the contingency column. Felisha moved and jessica seconded to pass the budget with changes.

Resolved, that the 2026-2027 budget be accepted as presented with changes. Motion passed.

New Look for Special Levy Annual Budget vs. YTD Actual Budget

Director presented a new layout for the board packet and will be using this format going forward.

Announcements

Next Board Meeting: August 10, 2026 at 4:00 pm

Adjournment

Andrew moved to adjourn and Lea seconded the motion.