Board Minutes December 2025
Kewanee Public Library District
Regular Meeting, December 8, 2025
Community Room 4:00 p.m.
Call to Order:
Members Present: John Sayers, President; Vanessa Fite, Vice-President; Lea Eastman, Treasurer; Jessica Fornander, Secretary; Andrew Dwyer, Felisha Rogers. Also present: David Eckert, Director; Sara Billiet, Youth Services Manager; Denise Dimmitt, Information Services Manager; Sarah Arnold, Circulation Services Manager, and Nova Rogers.
President Sayers opened the meeting at 4:00 p.m.
Public Comments:
None
Approval of Minutes
November minutes for November 10, 2025 were reviewed. Fite moved and Dwyer seconded to accept. Motion passed.
RESOLVED, THAT THE MINUTES OF THE NOVEMBER 10, 2025 KEWANEE PUBLIC LIBRARY BOARD OF TRUSTEES MEETING BE ACCEPTED AS PRESENTED.
Budget Report
Eastman presented the report. All statements match the balance sheet. Transaction by detail account: Page 2 - Gatehouse Media was paid and moving stipend for new director. Page 4 subscription for ProQuest. Special Levy Transaction - final distributions for 2024. Annual Budget vs YTD Actual - reviewed the tax income.The mortgage has been paid off this month.
Approval of Bills
Motion was made by Eastman and seconded by Rogers to approve the payment of payroll and bills as presented. Motion was passed by voice vote.
RESOLVED, THAT THE PAYROLL IN THE AMOUNT OF $42,255.14 AND BILLS IN THE AMOUNT OF $19,186.31 BE APPROVED FOR PAYMENT.
Department Reports
Director -
Eckert presented his summary of the month and asked if we had any questions or concerns. He will be coordinating to have the staff do CPR/First Aid training. Nacra training has been completed and is in the building. He met with Tom and the meeting went well. The plaque was ordered for Judith Kolata.
Information Services -
provided in board packet
Youth Services -
provided in board packet.
Circulation & Statistics -
provided in board packet.
Technical Services -
provided in board packet.
Technology Report -
provided in board packet.
Business Requiring Action
Investment of Public Funds Policy:
Policy was reviewed. The word "responsibilities" will be fixed in the second paragraph of the policy. Motion passed.
RESOLVED, THAT THE INVESTMENT OF PUBLIC FUNDS POLICY BE UPDATED.
Petty Cash Account Authorizations:
David Eckert and Debra Anderson - discussion and motion or added David and Debra to the petty cash account. Motion passed.
RESOLVED, THAT DAVID ECKERT AND DEBRA ANDERSON BE ADDED TO THE PETTY CASH ACCOUNT.
Credit Card Business Authorization Resolution - New Board Members:
Discussion about who should be on the resolution. It was motioned that the President, Vice-President, Treasurer, Director and Bookkeeper be added. Motion passed,
RESOLVED, THAT PRESIDENT JOHN SAYERS, VICE-PRESIDENT VANESSA FITE, TREASURER LEA EASTMAN, DIRECTOR DAVID ECKERT, BOOKKEEPER DEBRA ANDERSON BE ADDED TO THE CREDIT CARD BUSINESS AUTHORIZATION RESOLUTION.
Closing Cynthia Maxwell's card:
Eastman shared that the credit card was still open from the previous Director. It was discussed and motioned to close the credit card. Motion passed.
RESOLVED, THAT THE LIBRARY CREDIT CARD FOR CYNTHIA MAXWELL BE CLOSED.
Opening a card in David Eckert's name:
Eastman discussed opening a new library credit card for the new director. It was motioned to open a credit card for him. Motion passed.
RESOLVED, THAT A NEW LIBRARY CREDIT CARD BE OPENED FOR NEW DIRECTOR DAVID ECKERT.
Approving the credit limit:
It was discussed to keep the limit the same as before, $5,000. Motion passed.
RESOLVED, THAT THE LIBRARY'S CREDIT CARD LIMIT BE $5,000.
Business for Discussion
Remaining Mortgage Levy Funds:
The mortgage has been paid off and funds are still remaining in account. This was discussed and motioned to move funds from the mortgage levy account to the capital building fund. Motion passed.
RESOLVED, THAT THE FINAL BALANCE OF THE MORTGAGE LEW ACCOUNT BE CLOSED AND FUNDS BE MOVED TO THE CAPITAL BUILDING FUND.
Library Standards:
Human Resources, Information Services, Marketing and Promotion, Programming, Safety and Emergency Preparedness, Technology - all of these were reviewed and the Director will be working on improving them.
Announcements
Next Board Meeting: January 12, 2026 @ 4 p.m.
Adjournment
A motion to adjourn at 4:57 p.m was made by Sayers and seconded by Dwyer.
Jessica Fornander, Secretary
